--- © Albert Lane. All Rights Reserved. | Proprietary and Confidential Albert Lane Proprietary Software License | https://albertlane.net Unauthorized use, copying, or distribution is prohibited. --- # OREGON PUBLIC RECORDS REQUEST TEMPLATE ## Online Ballot-Marking Tool Usage, Print-Failure Telemetry, & Return Rejection Logs **Statutory Authority:** Oregon Public Records Law, ORS 192.311 through 192.478 **Target Entities:** Oregon County Elections Divisions / Oregon Secretary of State Elections Division **System Provenance:** Albert Lane & Robot | [albertlane.net](https://albertlane.net) | [aros.albertlane.net](https://aros.albertlane.net) --- ### TRANSMITTAL HEADER **TO:** County Clerk & Elections Division [Insert County Name, e.g., Washington County / Multnomah County / Lane County] Elections Office [Insert Address / Email Address for Public Records Officer] **FROM:** [Requester Name / Organization] [Mailing Address] [Phone Number / Email Address] **DATE:** [Insert Date] **SUBJECT:** Public Records Request under ORS 192.311 et seq. — Online Ballot-Marking Tool Usage, Print-Failure Error Logs, and Duplication/Rejection Metrics --- ### I. STATUTORY REQUEST & FORMAL SCOPE Pursuant to the Oregon Public Records Law (ORS 192.311 to 192.478), I hereby request copy and inspection of all public records, electronic logs, administrative reports, and telemetry metadata concerning the operation, accessibility, print outcomes, and ballot processing of Oregon's **Online Ballot-Marking Tool** for the election cycles spanning **January 1, 2020, through the present date**. Specifically, this request targets records held by the Elections Division regarding the digital-to-paper transition, technical error logs, and physical processing of ballots marked using remote digital tools. --- ### II. SPECIFIC RECORDS REQUESTED Please provide electronic copies of the following four (4) distinct records categories: #### Category A: System Usage & Download Telemetry 1. **Session & Download Aggregates**: Comprehensive summary logs of total user sessions initiated on the Online Ballot-Marking Tool web interface, broken down by election cycle (2020, 2022, 2024, and 2026 Primary/General Elections). 2. **Category Breakdown**: Aggregated usage metrics categorized by voter eligibility classification, including: - Voters with a physical, visual, or cognitive disability (under OAR 165-005-0060); - Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) electors; - Other electors authorized by county elections officials. 3. **Completed Downloads**: Total count of uniquely generated, completed ballot PDF package downloads produced by the system per election. #### Category B: Technical Error, Print-Failure, & Assistance Logs 1. **Portal Error & Timeout Logs**: System error records, unhandled exception logs, and incomplete download session records associated with the Online Ballot-Marking Tool server infrastructure. 2. **Helpdesk & Voter Assistance Tickets**: All documented voter communications, helpdesk tickets, phone inquiry logs, and email records reporting: - Inability to generate or download the marked ballot PDF; - Printing formatting errors, truncated text, or barcode alignment failures; - Hardware/printer incompatibility issues experienced by voters. 3. **Replacement Ballot Issuance Logs**: County elections records detailing the number of electors who, after attempting to mark or print a ballot via the Online Ballot-Marking Tool, requested an in-person replacement paper ballot at the county elections office or via dispatch. #### Category C: Physical Return, Duplication, & Rejection Statistics 1. **Received Printed Packets**: Total number of printed Online Ballot-Marking Tool paper ballot packets received by the County Elections Office per election. 2. **Return Certificate Verification Metrics**: - Total number of printed Online Ballot-Marking Tool return envelopes flagged for missing voter signature; - Total number flagged for signature mismatch against ORESTAR/DMV registration records; - Total number utilizing Form SEL 540 (Signature Stamp Attestation) or authorized attestation marks. 3. **Duplication & Tabulation Logs**: - Total count of printed online ballots that required manual duplication onto machine-readable optical-scan ballot stock due to printer alignment, paper weight, or ink smudging issues; - Total number of returned printed online ballots that were formally rejected or uncounted, categorized by statutory rejection reason code. #### Category D: Technical Vendor Contracts & Service Level Agreements 1. Copies of all active contracts, amendments, technical specifications, and Service Level Agreements (SLAs) between the State of Oregon / County Elections Division and third-party vendors providing software, web hosting, or security infrastructure for the Online Ballot-Marking Tool. --- ### III. FORMAT OF PRODUCTION Pursuant to **ORS 192.324(3)**, please provide all responsive records in their native electronic format (e.g., CSV, XLSX, JSON, or text-searchable PDF) via electronic mail or secure digital file transfer. For dataset extractions, please maintain structured column headers and metadata schemas. --- ### IV. PUBLIC INTEREST FEE WAIVER / REDUCTION REQUEST Pursuant to **ORS 192.324(5)**, I respectfully request a waiver or substantial reduction of any fees associated with processing this request. **Public Interest Justification:** The requested records directly concern government transparency, voting rights accessibility for disabled and unhoused citizens, and the administrative auditability of Oregon's mail-only electoral system. Disclosure of usage and print-failure data for the Online Ballot-Marking Tool primarily benefits the general public by informing ongoing public policy debates regarding election security, paper audit trails, and accessibility compliance. The requester will not derive commercial benefit from these records. If estimated fees exceed **$25.00**, please provide an itemized written estimate of charges prior to fulfilling the request, pursuant to **ORS 192.324(4)**. --- ### V. REDACTION & EXEMPTION SEGREGATION If any portion of the requested records is determined to be exempt from disclosure under ORS 192.345 or ORS 192.355, please segregate the exempt material and release all non-exempt portions. For any withheld or redacted material, please provide a written statement identifying: 1. The specific statutory exemption relied upon; 2. A brief description of the category of information withheld; 3. The name and title of the public official responsible for the denial. --- ### VI. ACKNOWLEDGMENT & TIMELINE Under **ORS 192.317**, public bodies must acknowledge receipt of a public records request within **five (5) business days** and complete the response without unreasonable delay within **fifteen (15) business days**. Thank you for your assistance in maintaining public transparency in Oregon's election administration. Sincerely, ____________________________________ [Signature] [Typed Name] [Title / Affiliation] [Albert Lane & Robot Audit Project | albertlane.net] --- © Albert Lane. All Rights Reserved. | Proprietary and Confidential Albert Lane Proprietary Software License | https://albertlane.net Unauthorized use, copying, or distribution is prohibited. ---